A virtual office is a unique place to work. While the benefits can be immense, there are some challenges to ensuring that the virtual workplace is productive and efficient. Here are some terrific tips for managing projects and work in a non-traditional type of office.
While plenty of work can be done over email or by sending documents and other projects back and forth, there is real value in real time communication. Utilizing an instant messaging service is a great way for employees to be conversing in real time. This open communication model will create a sense of teamwork and camaraderie by allowing for real conversations that occur while employees are working on projects together, and it will also protect against the trivial mistakes that result from poor communication.
Team Meetings Online
Even the virtual workplace can benefit from having the entire team have a group conversation about independent and team projects as well as any challenges or problems. While it may not be feasible for the team to meet in person as they would in a traditional workplace, having a virtual team meeting is still a great way for employees to bond and share common concerns. Positive feelings among the team will boost happiness and productivity, and having a dedicated time for employees to raise any issues will lead to speedy and simple conflict resolution.
Use the Right Software
Having a system for online project management is critical to staying organized and task-driven in the virtual work environment. The right software or online system is therefore important to making sure the virtual office runs smoothly. Dedicated spaces for documents and work-related tasks must be a part of whatever project management system the virtual office uses.
The virtual office has many benefits, allowing for a great deal of employee flexibility. But there are also some challenges, and utilizing these tips will allow the virtual workplace to handle them appropriately. Working with an online instant messaging system, dedicating time for team meetings, and providing the right project management system, helps set any virtual office up for great success.