Archive for November, 2013

  • You Can Have a Flashy Office and Still be a Start Up

    If you’re in the market for a high end or elegant business office, then perhaps a Beverly Hills virtual office is exactly what you need.

    Many virtual office packages offer affordable and competitive office rental and lease deals, which include standard sizes, as well as large luxury suites. Some of these exquisite modern office spaces can lease for just $145 per month, which is obviously an absolute steal in the current virtual office market.

    Many virtual offices located in the prime areas of their city of residence can be leased, from New York City to Los Angeles. There are a wide range of brokers available to help ensure that you get that exact virtual office that you’ve been dreaming of. There is nothing better than impressing a client that enters your virtual office for the first time, securing that much needed professional first impression that will help you land that vaunted business deal.

    Many virtual office brokers offer package deals on leases, which can include a prime office location, an area to process mail and packages, access to a fully modern business support center, and receptionist to greet clients and take phone calls.

  • Virtual Offices Are Convenient for the Travelling Business Person

    In the fast paced business world today, many business professionals and business owners are starting to shy away from the traditional office setting of the past, and are adopting a virtual office instead. Many of these professionals are finding themselves on the road, in a hotel, or even at home more often, so it only makes sense that this shift away from having a traditional office comes into play.

    Having a virtual office means that anywhere that you go, so too does your work and business. You can be at a family event, and if an important client calls you with an issue, you have the ability to pull up their file instantly, and take care of them in a timely and efficient manner. It adds a whole new flexibility to your business and daily life that a traditional office just doesn’t afford, and being flexible is sometimes the difference between success and failure.

    Not only does a virtual office give you the luxury of being able to conduct business from anywhere, but with the way technology has advanced you should also have all files available to you one your mobile device or laptop computer. So if you are at an out of town business meeting, you can just pull out your phone or smart tablet, and have access to all of your work related documents.

    So, if you are in business for yourself, or are thinking about starting one, then the many benefits of a virtual office could be for you. Throw in the low cost of most services, and you are already one step ahead of the competition, saving money from the very start by avoiding expensive office space. Checkout a couple affordable virtual offices and you’ll be surprised how efficient and professional they are.

  • Boost Productivity and Efficiency with a Virtual Office

    While it is comfortable to sit back in your pajama pants with a cup of coffee at your side while you work from home in beautiful SoCal many have come to realize that home workers are often less productive and have smaller incomes than workers with competition among peers in the office. However, this does not mean that you have to give up your home office, it just means that a virtual office may offer the bonus of letting you work from home, while being in steady contact with your coworkers during regular business hours.

    Ex-home workers often have a higher productivity rate than employees that have always worked in the office. So if you are feeling worried that you will not be able to keep up with your coworkers, remember that working from home has taught you to ignore distractions and get your work finished.

    You might be wondering why a virtual office may be a better fit for your business needs. A virtual office offers you all the benefits that a regular office does while giving you the benefit of telecommuting with your employees.

    Beverly Hills virtual offices are a fraction of the cost to operate, allow you to use less office space, gives you access to a remote receptionist and live answering services. The benefits are that you are in constant contact with your coworkers either through video or phone conferences and able to exchange ideas and support, while getting that extra push you receive from an office environment to encourage your people to work harder.

    Everyone should boost up his or her motivation by losing the small comfortable lonely home office and start coworking so that every person gets more work done and is making a higher income in no time.

  • Be Happier And More Productive Without A Permanent Office Location

    How much money could your company save each year if you didn’t have to pay for office space? Would you like an option where your rent is all but eliminated, yet your company still has a presence in person and online? Consider a more affordable virtual office. This allows business to come to you wherever you are, and you the opportunity to make working relationships through your coworking space.

    Imagine how much more productive you could be if you didn’t have to fight traffic to and from work every day. You would be more relaxed and prosperous. This is because not only would you save money on leasing, you also virtually eliminate utility bills and many other expenses associated with maintaining a physical office.

    The use of computers has made the virtual office a reality. With a lap-top or even a good Smartphone you can handle most data processing necessary for the daily running of your business. This provides you with the freedom to live the life you love. You and your staff can be anywhere in the world, yet still conduct business profitably. It can enable your company to grow organically and be nimble enough to take advantage of diverse opportunities.

    A large and growing portion of today’s business is done online. Having an internet presence is often the difference between success and failure. With a virtual office you increase your online presence and gain access to an international market which numbers in the billions. Your product or service could become a hot commodity everywhere from New Zealand to New England and you could manage it without having to be pinned down to an office.

    Your business might have started on your kitchen table, but it doesn’t have to stay there. Using a virtual office saves you so much on overhead it increases your chances of success. You eliminate the need to find and furnish the perfect space in the perfect location and pay dearly each month for the privilege. These are the costs associated with running a business which stop the average entrepreneur from living their dream. A virtual office eliminates those impediments and makes it easier for people to succeed.

  • Making The Transition To A Virtual Office

    In today’s ever-advancing world, virtual offices are becoming more and more popular. As such, it is important for businesses to consider transitioning from traditional, brick-and-mortar offices to more affordable virtual offices. Before you decide to make this jump, it is important to consider a few things.

    Look over your business’ practices prior to switching to a virtual office. Decide what is working in your business and what is not. This includes things such as policies, deadlines and even employees. While the prospect of working from home is likely to boost productivity among your employees, it is still important to have the best team possible when making the switch. It is also essential to give clear guidelines as to what is expected of these employees, which is why it is vital that you reevaluate your policies and procedures before making the jump.

    When it is time to make new hires, only consider those with experience working in a virtual office setting. Virtual office teams must be disciplined self-motivators; there is no room for slackers or those that need to be babysat. Any new hires also must understand your expectations and policies clearly.

    As the boss, you must understand that your role and practices change when you switch over to a virtual office. You are no longer responsible for ensuring that your employees work 8 hours a day, 5 days a week. Your new task is to ensure that projects are completed by the set deadline, no matter what the actual work schedule is like. It is important to put more emphasis on the final products rather than the work process when working in a virtual office; whereas in a traditional office, it is often the opposite.

    Those companies with virtual offices still must have company meetings and host clients from time to time. Look for a virtual office provider that has a shared conference room. Businesses have the ability to book this room for a variety of purposes. When you need to use this room, book it well in advance, and give plenty of notice to your employees if they must attend. This allows for ample planning time for travel arrangements.

    Making the leap to a virtual office is not as hard as it seems, but you must think things over carefully before you make your final decision. Ensure every employee you keep on staff and hire knows how to efficiently use all of the required technology, and be firm with your policies and procedures. While it is no longer necessary to keep a tight leash on your employees’ hourly activities, it is critical that your company, and thus the employees that make up the company, stay productive.

  • Move From A Home Office To A Professional Office

    A large number of people are getting ready to start their own business and hoping to make it to the big leagues. Having a great idea or serving a real need is a great start, but eventually there will be people who hire you to do this. When first starting a business in the Los Angeles area it is common to work from home in a study or a converted space. Most home office spaces have little more than a desk, computer and filing cabinet. That’s perfectly fine in the beginning, what else do you really need?

    However, once you start getting clients there will come a time when you’ll need a business setting that will impress. Now what? Do you invite your clients into your cramped “home office” and hope they don’t think that they have made a mistake, or do you rent out a space to conduct business, a real office space, with money that you don’t yet have to spare? Well don’t worry, there is a third option.

    It’s become more and more common for people to use what is called a temporary office. This is a business environment where you can meet clients and present a professional atmosphere. You can rent virtual office in Beverly Hills for exactly as long as you need it and use it for those times when you’d rather meet in a conference room, instead of at some diner.

    There is no need to sign a lease for a space that you may not even need to use more than once or twice a month for quite some time. You don’t have to throw your money away to get a client anymore. It is true that you have to spend money to make money, but whoever said you need to spend more than you have.

     

  • Afford Big Office Amentities with Virtual Offices

    A prestigious address in an iconic building could be yours! Virtual offices around the world are offering a fully furnished workplace with experienced, professional staff, a world class address, reception services and even fresh, brewed coffee. Basically, all of the amenities of an upscale office space without the overhead.

    Services offered by affordable virtual offices includes: office suites, team meeting rooms with flip charts and white boards, receptionist to greet clients and answer phones, mail services; package signing, mail forwarding, fully stocked cafes, fresh brewed coffee, conference room time and many more tailored amenities.

    Wow your clients with panoramic views, fully stocked cafes, spot on reception and a Beverly Hills address. Provide yourself with a quiet haven from the coffee shop. Reduce your overhead by eliminating the need to lease a building, hire a full-time staff and pay utilities. A virtual office experience will have you looking forward to go into the office!

  • Don’t Provide Poor Customer Service to Potential Clients

    No one likes to encounter bad customer service. With the dislike of bad service being unanimous, no one would provide anything but excellent service, right? Unfortunately, this is not the case. It would seem that more businesses than you think provide less than superb customer service.

    If you are thinking of starting up a business of your own, you are likely wondering what you could do to avoid being labeled as having bad customer service. There are a few key things that businesses do that make their service undesirable by their customers and they may not even realize they are doing it.

    The first thing that a lot of people do is answer their cellphone when they are in noisy environments. This is a big complaint from many people. If you are in a noisy area such as a mall or restaurant, don’t answer business calls. It leads to you looking unprofessional. The best way to avoid this is to get an answering service to handle all of your calls. If you do this, all of your calls can be set to be forwarded during times when you probably shouldn’t be trying to conduct business.

    To go along with the whole answering the phone thing, the majority of professionals don’t usually answer the phone themselves. They normally have a secretary who does that for them or they utilize an answering service like we talked about earlier.

    Another mistake that is made by a lot of people is that they set all their calls to go straight to voicemail. Nothing is more annoying than trying to get a hold of someone to inquire what may be very important information to the customer, and getting a recording prompting you to leave a message. Unless it is absolutely necessary, do not do it!

    Answering services with a menu should only be used if you are the president of a monstrous company that has dozens of different departments. People don’t like having to sit through a lengthy automated service rattling off departments and numbers one after another just to get to the end and realize that it took so long that they have forgotten what they need to tell you.

    Last but not least, make sure that if you do indeed go with an answering service that the recordings are clear and easy to understand. Don’t make your messages too long and whoever records the messages speaks clearly. The best test is to call the service yourself and give it a listen. Tweak it until it is perfect and remember to change messages as things in your company change in order to keep customers up to date. Follow these few tips and you should never find yourself labeled with bad customer service, unless you or your staff is rude in person, but that’s another story. Good luck with all of your future endeavors.

  • Workers Will Learn To Adapt To Smaller Offices

    Many people do not realize this, but all across the nation the rooms that we associate with the modern business – the rooms in which the work that keeps the company up and running is done, where computers and physical files are kept and where the majority of the work force in industrialized countries are employed – are shrinking.

    That is only half of the picture. This means that we are now going to have more office workers crammed into smaller offices. More individual jobs are also expected to come into existence over the next five years.

    Another new and increasing tendency of managers today is to assign parts of their projects to employees while expecting them to do those parts elsewhere and/or not in the workplace, as well as an increase of “teleworking,” whereby individuals do the required work in their own places of residence. Work-at-home jobs are swiftly rising in demand among employees, thanks to the convenience, comfort and ease that usually comes with working at home. There is also a rapid development of “space on demand” and “third places” such as co-working. All of these factors are combining to further this trend towards more office employees in smaller and smaller workplaces.

    Beyond those, there is also the factor of virtual offices to consider. Companies now can hire people to answer calls, send emails, and do work without requiring them to be physically present. There are many requests on job websites for ‘virtual assistants’ who work from home, sometimes without ever actually meeting their employer in person. The emergence of programs like Skype, not to mention the ever-increasing use of smartphones, allows employers a wide variety of methods and ways to communicate with workers, thereby lessening the need for face to face interaction.

    The business world and typical office are both changing. Don’t fight it.